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Purchasing Services Information

Welland’s purchasing division coordinates the City's acquisition of goods and services. Our primary objective is to provide the best value cost-effectively. This is achieved through teamwork and participation in the procurement process. We strive for best-in-class cost and quality to meet client expectations.

Our involvement in the early stages of the acquisition cycle maximizes purchasing power through integrity, equality, efficiency, and effectiveness.

The City of Welland participates annually in various buying groups such as the NPPC, LAS, OECM, Canoe, and other recognized government buying group opportunities. Please visit the collaborative buying site links and consider registering as a vendor to participate in the many opportunities listed on each respective site.

How do we meet our goals?

  • We award contracts to highly qualified vendors who satisfy bid and proposal specifications.
  • We instill the highest ethical standards and best business practices while maintaining the highest quality in services, goods, and relations with our valued suppliers.

Purchasing services’ primary responsibilities:

  • Reviewing and approving purchase requisitions for tangible items and services.
  • Conducting bid solicitations following the City by-law and purchasing policy.
  • Ensuring procedural compliance and adherence to the City’s purchasing policy.
  • Reallocating usable surplus assets within the City or disposing by auction or suitable means.
  • Researching and evaluating bid specifications, products, services, and vendors.
  • Participating in the Niagara Public Purchasing Committee and other recognized buying group programs to leverage cost reduction through buying power.

Bids for projects, equipment, goods, and services are publicly advertised or by invitation. Bids are classified as formal or informal depending on the estimated value or complexity of the required item(s). There are four major categories of bid calls:

  1. telephone/electronic submissions
  2. formal/informal quotations
  3. public tenders
  4. request for proposal (RFP)

All public bid documents are advertised through the website's City bids and tenders section. In addition, bid documents and further instructions are posted at www.biddingo.com/welland.

Additional collaborative bid opportunities may be found by visiting the collaborative buying site links. The City encourages you to register as a vendor to participate in the opportunities listed on their respective sites.

Formal competitive bid processes are posted on biddingo.com/welland and organized by commodity. Please complete the vendor application form to receive alerts regarding new bid opportunities.

Welland offers a paperless bidding process or e-bidding via biddingo.com/welland. Instructions indicate whether traditional paper or new electronic responses are required. As this program matures, electronic formats will become standard. To learn more about e-bidding, sign up at biddingo.com/training and participate in free webinars on the following topics:

  • how to access electronic bid forms
  • how to navigate the e-response portal
  • how to upload documents
  • how to submit your response

Addenda to any bid document is posted at biddingo.com/welland and the bidder must check these pages often for addenda. Submissions received without all issued addenda signed and acknowledged, or containing any document received by the City that has been altered and does not exactly match the document as posted by the City, will be rejected.

To pick up a bid document in-person and have your company contact(s) added to receive notifications relevant to the bid, please visit:
Infrastructure Services
60 East Main Street
Welland, Ontario
L3B 3X4

Please be aware that some bids may require a fee.

 

Important links

Collaborative buying site links

Vendor registration

Vendors must register if they are interested in doing business with the City. Registered vendors receive email alerts when new solicitations are issued.


Contact

To view opportunities, visit

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